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Records Management
Why should I take Records Management seriously ?
Because it determines which documents and other physical or electronic items in your organization are records and who are respoisible for them ? .Records Management activities includes disposing of expired records or locating and protecting records that are related to external events such as lawsuits.Also, an organization can implements technological solutions and business processes to help ensure that the organization complies with its records management obligations in a cost-effective and non-intrusive way.
How Records Management helps my business ?
A well-designed record management system provide legal protection to an organization, helpful in demonestrating compliance with relagulatory requirements, and promoting the disposition of out of date items that are not records and increases organizational effiency.
What Records Management System includes ?
  • Content Analysis which categorizes content in an organization which can become records, and which describes how content will move to records management application.
  • File Plan which indicates different kinds of record in the enterprise, their location, policies and how long they must be secure and the final procedure to dispose them.
  • Compliance Requirement Documents are rules which an organization must follow to ensure compliance and methods to ensure team member participation.
  • Non-Active Records from all sources such as file servers, emails and non active document repository.
  • Monitoring and Reporting System to ensure that employees are filing, accessing and managing them accordingly
  • How to enperform Records Autiding
  • How to capture Record's Metadata
  • How to hold records safe
How Records Management Process benifit my business ?
Business can
  • Identify roles like
    • Records Managers to run record management process.
    • IT personnel to implement the system that efficiently supports records management.
    • Content Managers to find where information is kept and to ensure records management best practices.
  • Analyze Organizational ContentBy survery document usage to see which documents can become records.
  • Create a File Plan to see whick kinds of items can become records,their storage location, their life period,who manages them and from which process they belong to...
  • Provide Effective Solutionby creating record management archive or manage them in place.Content Types, policies and libraries can be defined.
  • Create Metadata to determines the location to route to a document.
  • Plan email Integrationto manage email archive within existing systems or get benifit from products like Microsoft SharePoint Server 2010 which provides a Records Management and Content Management solution on a wider scale.
  • Plan compliance reporting and documentation by documenting records management plans and processes.Your organization might have guidelines and implementation plans regarding records management.
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